By-laws of HP Roseville Golf Association
for the year 2008
ARTICLE I - NAME
The name of this Club shall be HP Roseville. It is also known as HPGA in this document and elsewhere.
It is affiliated with the Northern California Golf Association (NCGA). The NCGA is affiliated with the United States Golf Association (USGA).
Handicap services are provided by the Golf Handicap & Information Network (GHINŽ). There are two services provided: HP Roseville (53-831-1) and HP Roseville Women (53-831-3).
ARTICLE II - PURPOSES
First: To promote and foster among its members a closer bond for their mutual benefit, and to promote and conserve the best interests and true spirit of the game of golf as embodied in its ancient and honorable traditions.
Second: To enforce uniformity in the rules of the game by creating a representative authority.
Third: To maintain a uniform system of handicapping as set forth in the regulations of the NCGA in cooperation with the USGA.
Fourth: To afford a convenient and authoritative body to govern Club tournaments held at various courses.
ARTICLE III - MEMBERSHIPS
Section 1: Membership shall be available to all regular full-time, part-time, retired (Gold Badge) HP employees and retired (Silver Badge) Agilent employees in the Sacramento Area, . Membership is also available to spouses of HP employees and retirees as long as the HP spouse is also a member. Membership is thus restricted to golfers with whom other members of the HPGA have a reasonable and regular opportunity to play golf, and who are able personally to return their scores.
Section 2: Any current HPGA member who does not meet the eligibility requirements specified in Section 1, who relocates to an HP site outside the area specified in Section 1, or who leaves HP for non-disciplinary reasons, is eligible to continue membership, as long as they were eligible for membership when they initially joined, any and all dues commitments are met, and that they participate in at least three (3) official Club events (monthly tournaments or NCGA Associate Club qualifiers) each year. These members are responsible for keeping themselves informed as to the Club schedule, and for updating their NCGA Membership Card monthly.
Section 3: Memberships are individual and non-transferable.
Section 4: Any member of this organization who shall commit any act which reflects discredit or dispute thereon, or shall refuse or neglect to comply with the rules and regulations adopted by the Board of Directors (see Article VII), shall be subject to suspension or expulsion. Such member will be given ten (10) days written notice and the right to be heard by the Board. After these considerations the member may be suspended or expelled by a two-thirds vote of the Board.
Section 5: In order to be eligible for the annual Club Championship a member must (a) have joined the Club at least four (4) months prior to the Championship, (b) have an established USGA index at least one (1) month prior to the Championship, and (c) have participated in at least one other Club tournament since the previous Club Championship.
Section 6: In order to be eligible for the annual Most Improved Golfer award a member must (a) have appeared on the hpGA roster with an established index in January of the current year, and (b) have participated in at least two Club tournaments in the current year.
ARTICLE IV - DUES AND FEES
Section 1: The fiscal year for the Club shall be from November 1 through October 31.
Section 2: All membership fees and dues shall be established by the Board of Directors from time to time in such amounts as they deem adequate to operate and maintain the Club.
Section 3: Dues MUST be submitted by the due date specified or members will be removed from the roster. In order for reinstatement they will again be subject to any initiation fees imposed by the NCGA and by the HPGA.
ARTICLE V - MEETINGS
Section 1: The Annual Meeting of the HPGA shall be held on the third Wednesday in the month of September each year.
Section 2: The Club Officers (see Article VI) may provide for the holding of any other meetings as may be deemed necessary or desirable. They may also call special meetings upon written petition signed by not less than ten (10) percent of the active membership.
ARTICLE VI - OFFICERS
Section 1: The Club Officers shall consist of President, Vice-President and Secretary-Treasurer. Their duties shall be such as their title would indicate or such as may be assigned to them respectively from time to time. See also Appendix I.
They shall hold office for two (2) years, with the election of officers occurring at the Annual meeting each even-numbered year. The terms of office shall begin immediately after the election.
At the conclusion of the two-year term it is desired, but not required, that the officers rotate, with the Vice-President assuming the President's position, and the Secretary-Treasurer assuming the Vice-President's. A new Secretary-Treasurer should be elected from the active Club membership each two years.
Section 2: The Club shall select new officers in the following manner.
(Note that "Club Bulletin Board" refers to the physical board located near the Handicap Chairman (see Article VIII), the Club's web site < http://hpga.org >, and also to electronic mail that is used to notify members of Club activities.)
Last week of August: The Secretary-Treasurer will post on the Club Bulletin Board a list of known candidates for each position. This will normally consist of the candidates for President and Vice-President as described in Section 1 above.
First week of September: Deadline for submittal of names of any other candidates.
Second week of September: The Secretary-Treasurer will post on the Club Bulletin Board the final list of candidates for each position, comprised of those from the initial list and those nominated by the Club membership.
Third week of September: Election of Club Officers will be held during the Annual meeting. The person receiving the most votes from among those present will be elected to each office.
Section 3: In the case of any vacancy of a Club Office through death, resignation, disqualification or other cause, the Board of Directors (see Article VII) may elect a member by majority vote to hold office for the unexpired term of the Club Officer until the election of his or her successor at the normally appointed time.
ARTICLE VIa - MEMBER-AT-LARGE
Section 1: The provisions of Article VI pertain to this office also.
Section 2: There are no defined duties for this office.
ARTICLE VII - BOARD OF DIRECTORS
Section 1: The Board of Directors shall consist of the Club Officers, the Member-At-Large, the Handicap Chairman, the Tournament Director, and the Director of Rules and Competitions. They shall exercise all powers of management of the Club not specifically excepted by these by-laws.
Section 2: The Board of Directors shall meet at such times and places as they may select and a majority of the board shall constitute a quorum at any meeting.
ARTICLE VIII - COMMITTEES
Section 1: The Board of Directors shall authorize and define the powers and duties of all committees. Chairmen and members of all committees shall be appointed by the President. The President shall be an ex officio member of all committees except a nominating committee.
Section 2: The following chairmen shall be appointed each year, with such other committees as the Board of Directors may deem necessary or advisable.
Director of Rules and Competitions: To be a resource for tournament coordinators and other members in matters of the Rules of Golf and conducting competitions.
Handicap Chairman: To establish a fair and proper system of handicaps in accordance with procedures defined by the NCGA and the USGA.
Tournament Director: To recruit tournament coordinators, and to arrange and schedule tournaments.
Other Possibilities include: Junior Golf, Membership, Social.
ARTICLE IX - BY-LAWS
Section 1: These by-laws shall be reviewed at the Annual meeting. It is recommended that any proposed amendments be posted on the Club Bulletin Board at least five (5) weeks prior to the Annual meeting. However, amendments may also be suggested during the Annual meeting.
Section 2: Amendments to these by-laws must be approved by a simple majority of those present at the Annual meeting. Any amendments will take effect immediately upon approval, unless otherwise noted.
ARTICLE X - ASSETS
Section 1: The Club assets consist primarily of a general fund and a special NCGA event fund. In the event that the Club is dissolved, all assets are to be distributed equally to all active members at the time of dissolution.
Section 2: The Board of Directors shall conduct an audit of all accounts every two (2) years upon election of new Club Officers, and whenever any Board member leaves the Club.
APPENDIX I - Miscellaneous Unwritten Rules
Section 1: Specific duties of the President that have come about over the years include scheduling the quarterly Board of Directors meetings, and coordinating the Club Championship.
Section 2: Specific duties of the Vice-President that have come about over the years include assisting the President in coordinating the Club Championship.
Pending Approval
